My Outlook e-mail inbox is empty as well as all of the folders I have on Outlook. I can honestly say that this is the first time ever that has happened. I finally decided I had to do something about hundreds (yes, hundreds) of emails that I had let pile up. Some of them contained information that I wanted to hang onto, some had things I needed to do, and some were just trash emails that I never deleted. I had to come up with some sort of system because just using Outlook was not working for me. After crying the blues on The Organized Genealogist Facebook Group Page several of the members gave me some ideas. Here is what I came up with and I am really liking it.
I save the emails to Microsoft OneNote. This is really easy to do because there is a button for OneNote right on the toolbar of Outlook. I made a notebook in OneNote titled “E-Mails.” I then made tabs for “Genealogy Reference,” “Genealogy Action Required.” “Household Reference,” and “Household Action Required.” I will probably expand these tabs as I work with the system more. I did have to change a setting in OneNote itself so that when I hit the save button a box comes up with all of my notebooks and tabs so that I can choose where I want it to go. One thing that makes it nice is that I can title the email whatever I want to. I can give it a name that makes more sense to me so I know what exactly is in the email. You can do pretty much the same thing in Evernote if you prefer that program.
When I was going through the emails, I was able to delete quite a few that I just didn’t need anymore. Several more were things that I could do quickly like requests to update Find A Grave memorials or transferring memorials. After all of that, I ended up only saving a total of 32 emails! I really feel like I did something today.
Copyright © 2013 Michele Simmons Lewis